election/doc/source/procedures.rst

Election Procedures

Elections are held using the Condorcet Internet Voting Service (CIVS) with the Schulze/Beathpath/CSSD algorithm. In the event of a tie, the winner will be decided following the Airship Governance Tie Breaking rules.

Preparing for an Election

The organizers of an election select election dates that correspond to the end of a term; however, exceptions can be made. The voting period must begin at least forty-eight hours after the conclusion of the nomination period, and the nomination period must be at least one week in duration.

Election details (i.e. timeline, cycle) should be distributed via the mailing list a week before the election begins and updated on this site at least a month before the election begins.

Orchestrating the Nomination Period

When the candidacy round begins, notify the mailing list and monitor the election repository for incoming nominations. Merge nominations that:

• Meet the candidate criteria
• Are titled correctly (i.e. the filename is the candidate's email address)
• Contain an affiliation in the commit message

When a nomination does not meet the above criteria and the nomination period has passed, reject it with a -2.

After the nomination period, tag the governance repository and begin the election process.

Orchestrating the Election Period

Begin the election by creating a Condorcet Internet Voting Service (CIVS) poll with detailed ballot reporting and the Schulze/Beathpath/CSSD algorithm. Distribute the poll to the electorate and announce the beginning of the election on the mailing list.

At the end of the election, close the poll and choose the winners based on the results, number of available seats, and the affiliation requirements of the election. Announce the winners over the mailing list, update this repository, and update the Airship wiki page with the new member names.

Technical Committee Elections

Each June, a Technical Committee election selects five candidates to serve on the Technical Committee for the following year, no more than two of which may be employed by the same company. The Working Committee organizes each Technical Committee election.

Electorate

The electorate for Technical Committee elections includes individuals who earned contributor status as defined by Airship Governance some time in the twelve months prior to the nomination period.

Candidates

Anyone who has demonstrated a commitment to Airship (community building, communications, or has had code merged to the Airship project repositories) within the last twelve months is eligible to run for the Technical Committee.

Working Committee Elections

Each July, a Working Committee election selects five candidates to serve on the Working Committee for the following year, no more than two of which may be employed by the same company. The Technical Committee organizes each Working Committee election.

Electorate

The electorate for the Working Committee elections includes all Airship core reviewers.

Candidates

Any contributor as defined by Airship Governance can propose their candidacy for the working committee.

Submit Your Candidacy

Each candidate must nominate themselves for each elected position, and are encouraged to submit their own candidacy to gerrit, although where appropriate, others may submit a candidacy for those who have already self-nominated by other means.

If you are not already familiar with the Airship/OpenStack development workflow, see this more detailed documentation: https://docs.openstack.org/infra/manual/developers.html

Candidacies now need to be submitted as a text file to the airship/election repository. Here are the required steps:

• Clone the election repository: git clone https://opendev.org/airship/election.git ; cd election

• Create a new file candidates/<election_cycle>/<leadership_role>/<email_address> containing the candidate statement.

• Commit the candidacy: git add candidates/<election_cycle>/<leadership_role>/<email_address>; git commit

• In the text editor add a title and specify your affiliation like:

  Adding <your_name> candidacy for <leadership_role> role

  Affiliation: <company_name>

• Save the text and exit the text editor Submit your candidacy: git review

For example Dana Developer (ddev on IRC) would compose a platform in a file named "candidates/2019/TC/dana@inconnu.org" to submit a TC candidacy for the 2019 election.

After the candidacy is submitted to gerrit, verification and approval will be performed by elections officials, followed by an update to the approved candidate list.

See the OpenStack Election Officiating Guidelines page in the wiki for details on the election process.