006876aa1b
This change brings the election documentation to docs.airshipit.org and aligns it with the current theme in preparation for the next election. Change-Id: I2f27dc8512d806a6c7c5a011a8bb9ceede217d06 Signed-off-by: Drew Walters <andrew.walters@att.com>
airship/election
This repository contains Airship Elections reference documents and tooling to run elections.
Election officials process
The Airship election process is currently run manually by the election officials. We are considering to move to automated steps once the process is stabilized.
TS Elections
Selecting Election Dates
Things to keep in mind when selecting election dates:
- Allow for at least 48 hours between email deadline and polling beginning
- Allow at least a week for nomination period
Preparation
As early as possible but at least a month before election starts:
- Edit elections details (timeline, cycle timeframe):
- Commit to update website
- Update Release Schedule
Preferably a couple of weeks before election starts:
- Send 'TC Election Season' email
TC Candidacy Round
When TC Candidacy starts:
- Send 'TC Nominations Kickoff' email
During the TC Candidacy round:
- To +2 a candidate:
- check candidate is a contributor or has otherwise demonstrated commitment to Airship
- check filename is email address
- cursory check the candidacy statement
- check the affiliation information is in commit message
- To +Workflow, check the previous +2 details
A couple of days before the candidacy submission ends:
- Send 'TC Nominations Last Days' email
When TC Candidacy submission ends:
- Send 'TC End Nominations' email
Once the email deadline is reached:
- Ask the TC secretary to tag the governance repository
- Generate the electorate rolls
TC Election Round
When TC Election begins:
- Create CIVS page
- Enable detailed ballot reporting
- Upload rolls
- Send 'TC Voting Kickoff' Email
A couple of days before the TC Election ends:
- Send 'TC Voting Last Days' email
When TC Election ends:
- Close the election
- Choose the winners based on the available seats accumulating the affiliation requirement being no more than 2 members affiliated to the same company
- Send 'TC Results' email
- Update reference/members in governance repository
- Add new members to airship/governance/src/branch/master/reference/tc/members
- Commit change & push review
- [Optional] Send 'TC Election Statistics'
Working Committee Elections
TBD